Meeting Scheduling Retry System
This workflow automatically schedules meetings with clients based on availability. If a time slot is unavailable, it checks for other available options. If no slots are found, the client is asked to choose another time. The workflow continues until a meeting is successfully scheduled or cancelled.
Use Cases:
Meeting Scheduling, Calendar Automation, Client Booking, Availability Checking
CREATED BY
Autom8AI Admin
LAST UPDATE
1 Week Ago
How it Works:
Google Form Trigger: The workflow begins when a client submits a meeting request through a Google Form. The submitted details such as preferred date and time are captured automatically.
Availability Check: Google Calendar is queried to check if the requested time slot is available. An IF condition evaluates whether the slot is free or already booked.
- Slot Available: If the requested time is free, a new meeting is automatically created in Google Calendar.
- Confirmation Email: Once the meeting is scheduled, a confirmation email is automatically sent to the client.
- Slot Unavailable: If the requested slot is busy, the workflow checks another available time slot using Google Calendar.
- Retry Scheduling: The system continues checking alternative time slots until an available slot is found.
- Fallback Email: If no suitable slot is available, an email is sent to the client requesting them to choose another time.